Summary of Key Points
This summary provides key points from our Privacy Notice. For more details, click the link following each key point or use our table of contents below to find the section you are looking for.
What personal information do we process? When you visit, use, or navigate our Services, we may process personal information depending on how you interact with us and the Services, the choices you make, and the products and features you use.
Do we process any sensitive personal information? Some of the information may be considered special or sensitive in certain jurisdictions. We may process sensitive personal information when necessary with your consent or as otherwise permitted by applicable law.
Do we collect any information from third parties? We do not collect any information from third parties.
How do we process your information? We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law.
In what situations and with which parties do we share personal information? We may share information in specific situations and with specific categories of third parties.
How do we keep your information safe? We have adequate organizational and technical processes and procedures in place to protect your personal information.
What are your rights? Depending on where you are located geographically, the applicable privacy law may mean you have certain rights regarding your personal information.
Table of Contents
1. What Information Do We Collect?
HireMe Assistant is a Micro SaaS designed to help track open recruitment processes. HireMe Assistant supports recruiters and HR specialists in managing candidates, scheduling interviews, and monitoring progress at every stage of the hiring process. The platform enables organization, automation, and optimization of the entire recruitment cycle.
Information You Provide to Us
When you visit, use, or navigate our Services, we collect personal information that you voluntarily provide to us when you:
- Visit our website at https://www.hireme-assistant.com
- Create or update your account
- Use HireMe Assistant to track your job applications
- Contact us with inquiries or support requests
- Engage with us in other related ways, including marketing or events
The personal information we collect may include:
- Email addresses
- Names
- Passwords
- Job application information (company names, positions, dates, status)
- Interview notes and recruitment process details
- Any other information you choose to provide
Information Collected Automatically
When you access or use our Services, we may automatically collect certain information about your device and usage:
- Device information (operating system, browser type)
- Access logs and usage statistics
- IP address and location data
- Cookies and similar tracking technologies
2. How Do We Process Your Information?
We process your information for the following purposes:
- To provide and maintain our Services
- To create and manage your account
- To process and track your job applications
- To send administrative information and service updates
- To respond to your inquiries and provide customer support
- To improve and optimize our Services
- To protect against fraud, security threats, and unauthorized access
- To comply with legal and regulatory obligations
- For marketing and promotional purposes (with your consent)
3. What Legal Bases Do We Rely On to Process Your Personal Information?
If you are located in the EU or UK
The General Data Protection Regulation (GDPR) and UK GDPR require us to explain the valid legal bases we rely on in order to process your personal information. As such, we may rely on the following legal bases:
- Consent: We may process your information if you have given us permission to use your personal information for a specific purpose. You can withdraw your consent at any time.
- Performance of a Contract: We may process your personal information when we believe it is necessary to fulfill our contractual obligations to you, including providing our Services.
- Legal Obligations: We may process your information where we believe it is necessary for compliance with our legal obligations, such as to cooperate with a law enforcement body or regulatory agency.
- Vital Interests: We may process your information where we believe it is necessary to protect your vital interests or the vital interests of a third party.
If you are located in Canada
We may process your information if you have given us specific permission (express consent) to use your personal information for a specific purpose, or in situations where your permission can be inferred (implied consent).
7. Is Your Information Transferred Internationally?
In Short: We may transfer, store, and process your information in countries other than your country of residence.
Our servers and the servers of our service providers may be located in different countries around the world. If you are accessing our Services from outside your country of residence, please be aware that your information may be transferred to, stored in, and processed in countries other than your country of residence, which may have data protection standards that differ from those in your country.
EU-US Data Privacy Framework
HireMe Assistant complies with the EU-US Data Privacy Framework as set forth by the US Department of Commerce with regard to the processing of personal data received from the EU. We commit to resolve complaints about your privacy and our collection or use of your personal information transferred to the United States pursuant to the Data Privacy Framework.
Standard Contractual Clauses
We have implemented measures to protect your personal information, including by using the European Commission's Standard Contractual Clauses for transfers of personal information between our group companies and between us and our third-party providers. These clauses require all recipients to protect all personal information that they process originating from the EEA or UK in accordance with European data protection laws and regulations. Our Standard Contractual Clauses can be provided upon request.
We have implemented similar appropriate safeguards with our third-party service providers and partners and further details can be provided upon request.
8. How Long Do We Keep Your Information?
In Short: We keep your information for as long as necessary to fulfill the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by law.
We will retain your personal information for as long as is necessary to:
- Provide and maintain our Services
- Fulfill the purposes for which we collected it
- Comply with our legal and regulatory obligations
- Resolve disputes and enforce our agreements
In some cases, we may retain certain personal information for a longer period as required by law, such as for tax, accounting, or other legal purposes. When the information is no longer necessary, we will either delete it or anonymize it so that it cannot be associated with you.
You can request deletion of your data at any time by contacting us using the contact information provided in Section 12 below. We will respond to your request within the timeframe required by applicable law.
9. How Do We Keep Your Information Safe?
In Short: We aim to protect your personal information through a system of organizational and technical security measures.
We have implemented appropriate and reasonable technical and organizational security measures and procedures designed to help protect your personal information against unauthorized access, alteration, disclosure, or destruction. These include:
- Encryption of data in transit and at rest
- Secure authentication mechanisms for account access
- Regular security audits and assessments
- Access controls and user authentication protocols
- Secure coding practices and vulnerability management
- Employee training on data protection and security
- Incident response procedures
However, please be aware that no method of transmission over the internet or method of electronic storage is completely secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security. Unauthorized entry or use, hardware or software failure, and other factors may compromise the security of user information at any time.
If we learn of a security breach, we will notify you and any applicable regulators when we are legally required to do so.
10. Do We Collect Information from Minors?
In Short: We do not knowingly collect data from or market to children under 18 years of age.
We do not knowingly solicit data from or market to children under 18 years of age. By using the Services, you represent that you are at least 18 years old and understand that you are giving us consent to the collection and use of your information as described in this Privacy Policy.
If we learn that personal information from users less than 18 years of age has been collected, we will deactivate the account and take reasonable efforts to promptly delete such data from our records. If you have knowledge of us collecting data from minors, please contact us at legal@hireme-assistant.com.
11. What Are Your Privacy Rights?
In Short: In some regions, such as the European Economic Area (EEA), United Kingdom (UK), and Canada, you have rights that allow you greater access to and control over your personal information. You may be able to review, change, or delete the data we collect from you.
Your Privacy Rights - EU and UK (GDPR)
If you are located in the EU or UK, under the GDPR and related laws, you have the following rights:
- Right of Access: You have the right to request and obtain confirmation of whether we process your personal information, and if we do, to access your personal information.
- Right to Rectification: You have the right to request that we correct any inaccurate or incomplete personal information we hold about you.
- Right to Erasure: You have the right to request deletion of your personal information in certain circumstances, such as if it is no longer necessary for the purposes for which it was collected.
- Right to Restrict Processing: You have the right to request that we limit the processing of your personal information in certain circumstances.
- Right to Data Portability: You have the right to receive a copy of your personal information in a structured, commonly used, and machine-readable format.
- Right to Object: You have the right to object to our processing of your personal information based on our legitimate interests.
- Right to Withdraw Consent: Where we rely on your consent to process personal information, you have the right to withdraw your consent at any time. This will not affect the lawfulness of processing before withdrawal.
Your Privacy Rights - Canada
If you are located in Canada, under PIPEDA and related provincial privacy laws, you have the following rights:
- Right of Access: You have the right to request access to and receive copies of the personal information we hold about you.
- Right to Correction: You have the right to request that we correct any inaccurate or incomplete personal information.
- Right to Deletion: In certain circumstances, you have the right to request that we delete your personal information.
- Right to Withdraw Consent: You can withdraw your consent to our use of your personal information at any time by contacting us.
- Right to Opt-Out of Marketing: You have the right to opt out of our marketing communications at any time.
Your Privacy Rights - United States
If you are a resident of the United States, you may have certain rights under applicable state privacy laws, including the California Consumer Privacy Act (CCPA), the Virginia Consumer Data Protection Act (VCDPA), and similar laws.
- Right to Know: You have the right to request what personal information we collect, use, and share.
- Right to Delete: You have the right to request deletion of personal information collected from you.
- Right to Correct: You have the right to request that we correct inaccurate personal information.
- Right to Opt-Out: You have the right to opt out of the collection, use, and sharing of your personal information for targeted advertising.
- Right to Data Portability: You have the right to receive a copy of your personal information in a portable and, to the extent practicable, readily usable format.
How to Exercise Your Rights
To exercise these rights, you can contact us by submitting a data subject access request at legal@hireme-assistant.com. We will respond to your request in accordance with applicable data protection laws, typically within 30-45 days.
Please note that certain information may be exempt from deletion or access requests due to legal or business obligations. In such cases, we will inform you of the reasons for any limitations.
Do Not Track (DNT)
Some browsers and devices include a "Do Not Track" feature. We do not currently respond to DNT signals. However, you can control tracking through your browser settings and cookie preferences. If your browser sends a DNT signal, we respect your preference to the extent permitted by applicable law.
12. How Can You Contact Us About This Notice?
In Short: If you have questions or comments about this Privacy Policy, you may email us or contact us by post.
If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us using the information below:
HireMe Assistant
Email: legal@hireme-assistant.com
Website: https://www.hireme-assistant.com
Data Protection Authority
If you are located in the EU or UK and believe we have violated your rights under the GDPR, you have the right to lodge a complaint with your local supervisory authority (Data Protection Authority). You do not need to exhaust our internal complaint procedures before submitting a complaint to the DPA.
Privacy Shield and EU-US Data Privacy Framework
EU or UK individuals with Data Privacy Framework inquiries or complaints should first contact us by email at legal@hireme-assistant.com. If you do not receive a timely acknowledgement of your complaint, or if we have not addressed your complaint to your satisfaction, you may contact your local Data Protection Authority.
Policy Updates
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of any material changes by updating the "Last updated" date at the top of this Privacy Policy and, in some cases, by providing additional notice (such as adding a notice on our Services or sending you a notification).
Your continued use of our Services following the posting of revised Privacy Policy means that you accept and agree to the changes. We encourage you to review this Privacy Policy frequently to stay informed about how we protect your information.
Your Responsibility
You are responsible for maintaining the confidentiality of your account password and for all activities that occur under your account. Please notify us immediately if you discover any unauthorized use of your account or any other breach of security.
We will not be liable for any losses caused by any unauthorized use of your account.
6. How Do We Handle Your Social Logins?
In Short: If you choose to register or log in to our Services using a social media account, we may have access to certain information about you.
Our Services offer you the ability to register and log in using your third-party social media account details like your Facebook or Google logins. Where you choose to do this, we will receive certain profile information about you from your social media provider.
The profile information we receive may vary depending on the social media provider concerned, but will often include your name, email address, friends list, and profile picture, as well as other information you choose to make public on such a social media platform.
We will use the information we receive only for the purposes that are described in this Privacy Policy or that are otherwise made clear to you on the relevant Services. Please note that we do not control, and are not responsible for, other uses of your personal information by your third-party social media provider. We recommend that you review their privacy notice to understand how they collect, use, and share your personal information.